1. Using your counselor/coordinator ID and password, log in to the Genius SIS. If you can’t remember your password, click the “recover password” link.
2. Go to the student’s profile page.
3. Under Actions, click Enroll in Section.
   
4. In the Enrollment Status dropdown menu, select Full Time. Click on the Course dropdown menu, type “Grade” to populate grades 1-5.  For Kindergarten, type Kindergarten.  Select the grade level desired.
   
5. The Term dropdown will auto-populate to allow you to choose between semester 1 or semester 2 enrollment.  Select Synchronous for the Asynchronous/Synchronous drop-down.  This is the only option for elementary grades.
   
6. If you selected Semester 1, an option will appear to automatically also enroll the student in Semester 2.  Select Yes or No.
   
7. Select the Mentor.
   
8. Review the Enrollment Terms.  Click the box to agree to the terms.  Click Enroll.  You will automatically be transferred to the Payment Queue.
   
9. If you do not see the enrollments in the Payment Queue, click Get Data.   Select the enrollments that need to be paid and click the Select Payment Method button.
   
10. Select the Payment Method desired. If you select To Be Paid by Student in the dropdown menu, the family will be responsible for making the enrollment fee payment and they will receive an email notification.
    
11. Click the Submit button. When you click the Submit button, this billing item will be available for the family to pay.
    

The post How to Enroll a K–5 Student appeared first on Virtual Virginia.

1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “recover password” link.
2. Click the Affiliations tab at the top of the page.
3. Click the name of your school.
4. Click Current Enrollments on the left side of the page.
5. Click the Pencil/Paper icon to the left of the student’s name.
6. Click the Mentor dropdown selector (the current mentor’s name should be displayed) and choose the student’s new mentor.
7. Click the Save button.

The post How to assign a different mentor to a student appeared first on Virtual Virginia.

For more information, see this page.

The post Is there a limit to the number of courses a school may offer or the number of students who can enroll? appeared first on Virtual Virginia.

Please ask your SIS data manager to provide you with a CSV file containing the information for your students based on the template linked below:

Bulk Student Import Template (CSV)

The SIS data manager may instead use the file linked below, which contains only the headers required for this file:

Bulk Student Import Template with Headers Only (CSV)

Please note:

• If you are using a Mac, save the file in “Windows Comma Separated” (CSV) format, or CSV Unicode (UTF-8)
• The only valid entries for the _Grade Level_ column are (K, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, or 12).
• The only valid entries for the _Accommodations_ column are (NONE, SECTION_504, IEP, or OTHER).

Once you have the data for your students in a properly formatted CSV file, follow the instructions below to upload the file to Genius to create your student accounts:

1. Log in to the Virtual Virginia SIS using either…
   • the account of the local school counselor/coordinator who typically manages VVA enrollments or
   • the account of the division coordinator.
2. Click the Affiliation tab and then select the affiliation (i.e., the name of your local school) from the list.
3. Click Bulk Import Student in the list on the left side of the page.
4. Click the Choose File button, find the file you saved in CSV format on your computer, and select it.
5. Click the Upload button to begin processing the data.
   • Once the upload is complete, you will see a list of the successful uploads, as well as any errors that occurred and why.
   • Uploading a file with a large number of data records may require several minutes before a success/error list is shown.
   • Do not leave the page before the success/error list displays! If you leave the page before the success/error list is shown, the upload may not complete and you will need to repeat the process.

Errors in the File?

If there are errors in the file:

• Fix the issues listed in the file.
• Click the Bulk Import Student link to start over.
• Upload the corrected file.

Student Course Enrollment

Once the Bulk Import Student process is complete, students may be enrolled in K–12 courses according to the instructions linked below.

• Enroll an individual student in a VVA course
• Enroll multiple students in a VVA course

If you have any login or enrollment issues in the Virtual Virginia SIS, please contact VVA Support at support@virtualva.org.

The post How to create student accounts in bulk appeared first on Virtual Virginia.

Virginia public schools must create a Virtual Virginia account. To ensure your school has an existing account or to create a new school account, please email support@virtualva.org.

Course Enrollment

• Step 1: The enrolling school/division counselor of record creates a VVA student account if the student is new to VVA.
  • Create an individual student account
  • Create multiple student accounts
• Step 2: The enrolling school/division counselor of record enrolls the student in the VVA course(s).
  • Enroll an individual student
  • Enroll multiple students
  • Enroll a K–5 student

Payment (for Fee-Based Enrollments Only)

• Step 3: The enrolling school/division counselor of record makes applicable enrollment fee payment via credit card or requests invoice for fee-based enrollments.
• Step 4: Based on the method of payment in Step 3, VVA automatically generates:
  • an electronic receipt of payment for credit card payments, or
  • a digital invoice for invoice payments.
• Step 5: VVA processes enrollment, and school/division enrollments are rostered in VVA courses.

Invoicing (for Invoice Payments Only)

• Step 6: VVA sends enrollment agreement form to the enrolling school/division.
• Step 7: The school/division signs enrollment agreement and returns to VVA.
• Step 8: VDOE invoices school/division per agreement.

For more information about using the VVA Genius SIS for course enrollment, retrieving grades, and managing student, parent/caregiver, and school personnel accounts, please refer to the VVA Support Center.

The post The VVA Enrollment Process appeared first on Virtual Virginia.

1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “recover password” link.
2. Click the Affiliation tab at the top of the page.
3. Click the name of your school.
4. Click Edit Information on the left side of the page.
5. Enter updated information as needed.
6. Click Save.

The post How to update school (affiliation) information appeared first on Virtual Virginia.

• Start date changes
• Synchronous instruction meeting time changes
• Course withdrawals

Follow the instructions below to make enrollment change requests.

1. Using your counselor/school coordinator/division coordinator ID and password, log in to the Genius SIS. If you can’t remember your password, click the “recover password” link.
2. Click the Students tab at the top of the page.
3. Click the name of the student for whom you wish to request an enrollment change.
4. Click Enrollment Change Request under Enrollments on the left side of the page.
5. Click the Pencil/Paper icon to the left of the course for which you wish to request an enrollment change.
6. Click the dropdown menu and select the type of enrollment change you wish to request (Start Date Change, Live Session Time-Slot Change, or Withdraw Request).
7. Depending on the type of change you select, use the options that appear to choose a new start date, a new live session time-slot, or reason for withdrawal.
8. Click the Save Changes button.
   • The following confirmation message should appear: “Thank you for your request. You will receive an email when it has been processed.”
   • Please allow up to 48 hours (excluding weekends) to receive an email notification about approval or denial of your request.
   • If the change you request is a duplicate request, a message containing the text “already under review” will appear.
9. Click the Close button.

The post How to request enrollment changes (start dates, meeting times, course withdrawals) appeared first on Virtual Virginia.

• Affiliation (school) account
• Student account for each student
  • Create an individual student account
  • Create student accounts in bulk
• Mentor account for each mentor

Remember that a student must already have an account in Genius SIS before that student can be enrolled in a course.

To enroll a student in Genius:

1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “recover password” link.
2. Go to the student’s profile page.
3. Scroll down to Actions and click Enroll in Section.
   
4. Confirm the student’s enrollment status.
   
5. Select the Course name from the drop-down menu.
   
6. Select the required academic terms from the dropdown menu. The courses offered in the selected academic terms will automatically populate. If a term is not listed, the course is not available during that term. For more information about Virtual Virginia’s academic terms, click on the provided link.
   
7. Choose between Synchronous and Asynchronous. If you opt for Synchronous, VVA instructional specialists will transfer the student to a suitable synchronous session time.
   
8. Select a mentor.
   
9. If enrolling in Full Year, Fall Block, or Spring Block, an option will appear to automatically enroll the student in the corresponding semester 2 of the course. You can select Yes or No.
10. Review the Enrollment Terms. Click the box to agree to the terms. Click Enroll. You will automatically be transferred to the Payment Queue.
    
11. If you do not see the enrollments in the Payment Queue, click Get Data. Select the enrollments that need to be paid and click the Select Payment Method button.
    
12. Select the Payment Method. If you select To Be Paid by Student in the dropdown, the family will be responsible for making the enrollment fee payment.
    
13. Click the Submit button. When you click the Submit button, this billing item will be available for the family to pay if the To be Paid by Student was selected.
    
14. If this is a fee-based enrollment, select a payment type.
    • To view your school’s Payment Queue in Genius, click the Payment Queue button in the lefthand navigation.
    • When enrolling students in VVA courses, the counselor, school coordinator, or division coordinator of record should regularly check the Payment Queue for the addition of any fee-based enrollments and choose a payment type for the enrollments (i.e., credit card or invoice).
    • If a payment type has not been identified in the Payment Queue within two calendar days, enrollments on the Payment Queue will be removed. Those students then must be enrolled again.
    • To make a payment to complete the enrollment process, follow the instructions on this page.

For information specific to enrolling a K–5 student, refer to these instructions.

The post How to enroll a student in a course appeared first on Virtual Virginia.

The post How to deactivate a Parent/Guardian Auditor Account appeared first on Virtual Virginia.

To view if a Parent Auditor Account already exists for a student, follow these instructions.

If a Parent Auditor Account does not already exist for a student, please do the following to create one:

1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “forgot password” link.
2. On the next screen, click the Students tab. This will give you a list of students.
3. You can locate specific students in the list. Click on a student’s name to visit their student page.
4. In the menu on the left, click Parent Auditor Account. Here, you can see if a Parent Auditor Account already exists for this student.
   • If a Parent Auditor Account exists for this student and the email address is correct, you don’t need to go further. Please do not create a duplicate Parent Auditor Account!
   • If a Parent Auditor Account exists for this student and the email address is incorrect or needs to be updated, please contact VVA Support at support@virtualva.org.
   • If a Parent Auditor Account does not exist for this student, proceed to the next step.
5. To create a Parent Auditor Account, enter the first name, last name, and email address for the parent/guardian requesting the Parent Auditor Account.
6. Click Create. The account will be created, and an automated email will be sent to the parent/guardian with instructions on how to set up their password and access their account.
7. Please share with the parent/guardian the URL of the Parent Auditor Account web page: https://www.virtualvirginia.org/parents/parent-auditor-accounts. This page also provides account access instructions.

For questions and additional information about registration and enrollment in Genius, email support@virtualva.org.

The post How to create a Parent Auditor Account appeared first on Virtual Virginia.