1. Using your counselor/coordinator ID and password, log in to the Genius SIS. If you can’t remember your password, click the “recover password” link.
2. Go to the student’s profile page.
3. Under Actions, click Enroll in Section.
   
4. In the Enrollment Status dropdown menu, select Full Time. Click on the Course dropdown menu, type “Grade” to populate grades 1-5.  For Kindergarten, type Kindergarten.  Select the grade level desired.
   
5. The Term dropdown will auto-populate to allow you to choose between semester 1 or semester 2 enrollment.  Select Synchronous for the Asynchronous/Synchronous drop-down.  This is the only option for elementary grades.
   
6. If you selected Semester 1, an option will appear to automatically also enroll the student in Semester 2.  Select Yes or No.
   
7. Select the Mentor.
   
8. Review the Enrollment Terms.  Click the box to agree to the terms.  Click Enroll.  You will automatically be transferred to the Payment Queue.
   
9. If you do not see the enrollments in the Payment Queue, click Get Data.   Select the enrollments that need to be paid and click the Select Payment Method button.
   
10. Select the Payment Method desired. If you select To Be Paid by Student in the dropdown menu, the family will be responsible for making the enrollment fee payment and they will receive an email notification.
    
11. Click the Submit button. When you click the Submit button, this billing item will be available for the family to pay.
    

The post How to Enroll a K–5 Student appeared first on Virtual Virginia.

To run a Division Balance Report, follow the instructions below:

1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “recover password” link.
2. Click the Reports tab.
3. Click Run Report.
4. In the dropdown menu, select the Division Balance Report based on the term you need.
5. Click the Run Report button.
6. The report will show all enrollments for the term and associated enrollment fees (if any).
   
   Enrollment Fee: If this is 0, then the enrollment on that row was part of the statewide free enrollment allotment for that school year. Otherwise, the number represents the enrollment fee in dollars.
   Paid by Credit Card: If “Yes,” then the enrollment fee has already been paid. If “No,” then the enrollment fee has not been paid. Please note that “No” will also appear for free enrollments; in that case, you may disregard.

Note:

• Only a school coordinator or division coordinator may run a Division Balance Report.
• When a division coordinator runs a report, they will see enrollments in all the schools (affiliations) in their division.
• When a school coordinator runs a report, they will see only the enrollments in their school (affiliation).

For additional help with or questions about Division Balance Reports, please contact VVA Support at support@virtualva.org.

The post How to view an enrollment fee balance report for your school or division appeared first on Virtual Virginia.