Each academic year, a school counselor or school/division coordinator should share the date(s) by which their school or division requires final grades for graduating students (seniors) and non-graduating students (underclassmen). Please keep in mind that all student work must be submitted prior to VVA’s course end dates, including any requests for assignment extensions due to extenuating circumstances during the final weeks of the course.

To update a school’s end-of-year grade reporting deadlines:

1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “recover password” link.
2. Click the Affiliations tab.
3. Click your school’s name.
4. On the left side of the window, click Edit Information.
5. At the bottom of the page, enter your school’s required end-of-year grade reporting deadlines for underclassmen (non-graduating students) and seniors (graduating students). (See image below.)
   • Note: While editing the school information, enter or confirm your school’s four-digit responsible school code for data reporting (if applicable).
6. Click Save.

To update a division’s end-of-year grade reporting deadlines for all schools within that division, please send an email request to support@virtualva.org with the names of the schools and the grade reporting deadlines for seniors and underclassmen.

Please note that this information must be updated each academic year. Virtual Virginia will send occasional reminders via email to school counselors and school/division coordinators.

The deadline information you provide will be shared with all VVA instructors so they can submit your students’ final grades by your school/division’s deadlines and adjust students’ assignment due dates and final assessment schedules as needed.

If you have questions about sharing end-of-year grade reporting deadlines, please email info@virtualva.org.

The post How to share your school/division’s end-of-year grade reporting deadlines appeared first on Virtual Virginia.

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Fall Block/Spring Block (18-Week) Courses

• Fall block and spring block courses are 18 weeks in duration.
• Grades are available for each 9 weeks of the block courses.
• Each 9 weeks is worth 50% of the total course numerical average, and all assessments like midterm and final assessments are included in the earned course numerical average for each term.
• The first 9 weeks (Semester 1) and second 9 weeks (Semester 2) grades should be averaged for the final course average.
• The local division will convert numerical grades to the local scale for grade reporting needs.

Full-Year (36-Week) Courses

• Full-year courses are 36 weeks in duration.
• Grades are available for each 9-week quarter of the full-year courses.
• In a full-year course, Quarters 1 and 2 comprise Semester 1 (first 18 weeks), and Quarters 3 and 4 comprise Semester 2 (second 18 weeks).
• The midterm assessment is included in the earned numerical average for Quarter 2, and the final assessment is included in the earned numerical average for Quarter 4. 
• The first 18 weeks (Semester 1) and second 18 weeks (Semester 2) grades should average for the final course average.
• The local division will convert numerical grades to the local scale for grade reporting needs.

Summer Session (6-Week) Courses

• Summer Session courses are 6 weeks in duration.
• Grades are available at the end of the 6 weeks.
• The local division will convert numerical grades to the local scale for grade reporting needs.

Semester Grade Retrieval Instructions

To retrieve your students’ semester grades on the date your school has requested or according to the dates posted in the Academic Calendar, please log in to the VVA student information system (SIS) using your counselor/division coordinator account and follow the instructions below.

To retrieve your students’ semester grades:

1. Using your counselor/division coordinator ID and password, log in to Genius. If you can’t remember your password, click the “recover password” link.
2. Click the Affiliations tab.
3. On the next screen, select your school’s name.
4. On the left side of the next screen, click on Current Enrollments. This will give you a list of your current students.
5. You can locate specific students in the list and retrieve their semester course grades from the Current Grade column (see image below).
6. Click on the pencil icon for each student to see the teacher’s comments, represented by codes. The comment codes are:
   • 1 = Student is a pleasure to teach
   • 2 = Student demonstrates strong work ethic
   • 3 = Student stays on task
   • 4 = Student’s course grade affected by low test scores
   • 5 = Student’s course grade affected by low quiz scores
   • 6 = Student has missing assignments that negatively affect course grade
   • 7 = Student has late submissions that negatively affect course grade
   • 8 = Student should watch course video recordings
   • 9 = Student should participate in synchronous instructional activities

Quarter Grade Retrieval Instructions

To retrieve your students’ quarter grades according to the dates posted in the Academic Calendar, please log in to the VVA student information system (SIS) using your counselor/division coordinator account and follow the instructions below.

Please note that quarter grades are available only for full-year courses.

To retrieve your students’ quarter grades:

1. Using your counselor, coordinator, or mentor ID and password, log in to Genius. If you can’t remember your password, click the “recover password” link.
2. Click the Reports tab.
3. Click Run Report in the lefthand menu.
4. In the dropdown menu, select either Counselors and Division Coordinators: Quarter Grade Report or Mentor: Quarter Grade Report (both reports share the same information).
5. Click the Run Report button.
6. A list of your affiliation’s students who are currently enrolled in full-year courses will be displayed, along with their course grades for each quarter and cumulative course grades for the current semester. (Note: If a quarter does not yet have any grades recorded, the quarter grade will appear as a zero in this report.)

The post How to retrieve semester/quarter grades (grades 6–12) appeared first on Virtual Virginia.

Interim progress reports will be emailed out to parents/guardians and counselors/division coordinators twice during each semester (in September, November, February, and April). The interim reports cover strengths, concerns, and overall progress in core academic areas (emerging, progressing, exceeds expectations).

Quarterly (9 weeks) grade reports will be available for division coordinators and counselors to download from the VVA student information system (SIS) according to the dates posted in the Academic Calendar.

To retrieve a student’s grade report, please log in to the VVA using your counselor/division coordinator account and follow the instructions below.

1. Using your counselor/division coordinator ID and password, log in to Genius. If you can’t remember your password, click the “recover password” link.
2. Click the Affiliations tab.
3. On the next screen, select your school’s name.
4. On the left side of the next screen, click Students. Click the Enrollments column header twice for students currently enrolled to be listed at the top.
5. Click on a student name.
6. Click on External Files to retrieve the VVA Grade Report.
7. Click on View to download the file. This report may be downloaded for use at the local level.

Repeat the process for each student enrolled from your affiliation.

Note:

• The quarterly grades should be averaged for the semester and final course averages.
• The local division will convert numerical grades to the local scale for grade reporting needs.

The post How to retrieve course grades (grades K–5) appeared first on Virtual Virginia.