{"id":1903,"date":"2023-02-27T09:33:20","date_gmt":"2023-02-27T14:33:20","guid":{"rendered":"https:\/\/virtualvirginia.org\/?post_type=article&#038;p=1903"},"modified":"2023-10-10T11:14:31","modified_gmt":"2023-10-10T15:14:31","slug":"how-to-create-student-accounts-in-bulk","status":"publish","type":"article","link":"https:\/\/virtualvirginia.org\/article\/how-to-create-student-accounts-in-bulk\/","title":{"rendered":"How to create student accounts in bulk"},"content":{"rendered":"\n<p>To create Virtual Virginia student accounts in bulk for K\u201312 instruction, follow the directions below. This process must be completed by the local school counselor or division coordinator via the&nbsp;<strong><a href=\"https:\/\/vva.geniussis.com\/\">Virtual Virginia student information system (SIS).<\/a><\/strong><\/p>\n\n\n\n<p>Please ask your SIS data manager to provide you with a CSV file containing the information for your students based on the template&nbsp;linked below:<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/virtualvirginia.org\/wp-content\/uploads\/2022\/11\/Bulk-Student-Import-Example.csv\" target=\"_blank\" rel=\"noreferrer noopener\">Bulk Student Import Template (CSV) <img decoding=\"async\" style=\"width: 12px;\" src=\"https:\/\/www.virtualvirginia.org\/images\/new-tab-white.png\"><\/a><\/div>\n<\/div>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>The SIS data manager may instead use the file linked below, which contains only the headers required for this file:<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/virtualvirginia.org\/wp-content\/uploads\/2022\/11\/Bulk-Student-Import-Headers-Only.csv\" target=\"_blank\" rel=\"noreferrer noopener\">Bulk Student Import Template with Headers Only (CSV) <img decoding=\"async\" style=\"width: 12px;\" src=\"https:\/\/www.virtualvirginia.org\/images\/new-tab-white.png\"><\/a><\/div>\n<\/div>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Please note:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If you are using a Mac, save the file in \u201cWindows Comma Separated\u201d (CSV) format, or CSV Unicode (UTF-8)<\/li>\n\n\n\n<li>The only valid entries for the _Grade Level_ column are (K, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, or 12).<\/li>\n\n\n\n<li>The only valid entries for the _Accommodations_ column are (NONE, SECTION_504, IEP, or OTHER).<\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Once you have the data for your students in a properly formatted CSV file, follow the\u00a0instructions below to upload the file to Genius to create your student accounts:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Log in to the&nbsp;<a href=\"https:\/\/vva.geniussis.com\/\"><strong>Virtual Virginia SIS<\/strong><\/a>&nbsp;using either\u2026\n<ul class=\"wp-block-list\">\n<li>the\u00a0<strong>account of the local school counselor\/coordinator<\/strong>\u00a0who typically manages VVA enrollments or<\/li>\n\n\n\n<li>the&nbsp;<strong>account of the<\/strong>&nbsp;<strong>division coordinator<\/strong>.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Click the&nbsp;<strong>Affiliation<\/strong>&nbsp;tab and then select the affiliation (i.e., the name of your local school) from the list.<\/li>\n\n\n\n<li>Click&nbsp;<strong>Bulk Import Student<\/strong>&nbsp;in the list on the left side of the page.<\/li>\n\n\n\n<li>Click the&nbsp;<strong>Choose File button<\/strong>, find the file you saved in CSV format on your computer, and select it.<\/li>\n\n\n\n<li>Click the&nbsp;<strong>Upload button<\/strong>&nbsp;to begin processing the data.\n<ul class=\"wp-block-list\">\n<li>Once the upload is complete, you will see a list of the successful uploads, as well as any errors that occurred and why.<\/li>\n\n\n\n<li>Uploading a file with a large number of data records may require several minutes before a success\/error list is shown.<\/li>\n\n\n\n<li><strong>Do not leave the page before the success\/error list displays!<\/strong>\u00a0If you leave the page before the success\/error list is shown, the upload may not complete and you will need to repeat the process.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"-errors-in-the-file-\"><strong>Errors in the File?<\/strong><\/h2>\n\n\n\n<p>If there are errors in the file:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Fix the issues listed in the file.<\/li>\n\n\n\n<li>Click the Bulk Import Student link to start over.<\/li>\n\n\n\n<li>Upload the corrected file.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"-student-course-enrollment-\"><strong>Student Course Enrollment<\/strong><\/h2>\n\n\n\n<p>Once the Bulk Import Student process is complete, students may be enrolled in K\u201312 courses according to&nbsp;the instructions linked below.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/virtualvirginia.org\/article\/how-to-enroll-a-student-in-a-course\/\">Enroll an individual student in a VVA course<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/virtualvirginia.org\/article\/enroll-multiple-students\/\">Enroll multiple students in a VVA course<\/a><\/li>\n<\/ul>\n\n\n\n<div style=\"height:30px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>If you have any login or enrollment issues in the Virtual Virginia SIS, please contact VVA Support at\u00a0<a href=\"mailto:support@virtualva.org\">support@virtualva.org<\/a>.<\/p>\n","protected":false},"featured_media":0,"template":"","support_tags":[138,142],"section":[71],"class_list":["post-1903","article","type-article","status-publish","hentry","support_tags-registration","support_tags-student","section-registration-grades-account-creation"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to create student accounts in bulk - Virtual Virginia<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, 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